Business and Human Resource services

The School of Manufacturing Systems and Networks faculty and staff forms and additional resources

Business services

All forms must be submitted through the purchasing link which will then be routed to [email protected]. Please follow these directions for more guidance.

Required information

Routing instructions

If PI approval is required, add their name and email after clicking Accept
Once completed, the form will automatically route to [email protected] for processing

Purchases through WorkDay

If the supplier is not registered on Workday and the order is over $10k, please provide the contact’s name and email
$10,000-$25,000: Must be awarded to a small business unless impracticable
$25,000-$99,000: Must be awarded to a small business unless impracticable; requires multiple written quotes and completion of the Informal Quote Summary sheet
$100,000 and above: Contact the business office at [email protected]
For orders over $1,000 that are used for research purposes can qualify for tax exemption which requires the Form TPT 5000 to be completed and submitted with the documentation

P-Card purchases

Purchases must not exceed $10,000
Submit a Purchase Request Form as outlined above
Note: Restricted items may not be purchased with a P-Card
Chemical orders purchased with the P-Card require the CEMS Form to be completed in order to obtain approval by the P-Card department
3D printers do require additional approvals which will take time if placing an order with the P-Card

Purchases for computers and software

All computers purchased through ASU using an ASU account must be processed by submitting a ticket to the technology team
After receiving the quote, submit the order through the Purchase Request Form link and attach the quote to the form

You must complete the Business Meal Form for all ASU events providing food.

Required documentation

Required information

You must complete the Reimbursement Request Form if you purchase items with personal funds and need reimbursement.

Directions and considerations

Click on the Reimbursement Request Form
Upload the original itemized receipt(s) on the completed form and sign, or forward for PI approval as instructed in Adobe Sign
Once completed, the form automatically routes to [email protected]
View the full list of non-reimbursable items
Reimbursements over $1,000 require Dean approval and need justification to support the reason for not submitting the order through the Business Office
Reimbursements must be submitted within 60 days of the receipt date (per FIN 420-01). Any expenses over 60 days will be processed through payroll and will be subject to taxes
Online orders should preferably be processed through the Business Office. All items must ship to ASU, not to a residence or third-party location
Food reimbursements require both an itemized receipt and a completed Business Meal Form
Note: Alcohol expenses are not reimbursable and are prohibited on ASU accounts

External reimbursement

The Independent Contractor Form is used for visiting guest speakers and anyone that need reimbursement that is not affiliated with ASU
The Interviewee Expense Summary is only used for Faculty candidates