Business services

All forms must be submitted through the purchasing link which will then be routed to [email protected] for processing. Please follow the online purchasing directions for more guidance.

Include the following with every request

• Supplier name, contact name and email address.
• Lab number for chemical and gas orders.
• Parcel pickup contact.
• Supplier quote or links to the requested items.
• ASU account number to be charged.
• Business and public purpose, per ASU guidelines.

Routing instructions

• If principal investigator approval is required, select accept, then add the principal investigator’s name and email address.
• Submit the completed form. It will automatically route to [email protected] for processing.

Workday purchases

If the supplier is not registered in Workday and the purchase exceeds $10,000, include the supplier contact’s name and email address.

• Follow these purchasing requirements:
• $10,000–$24,999: Award to a small business unless impracticable.
• $25,000–$99,999: Award to a small business unless impracticable. Include multiple written quotes and a completed Informal Quote Summary sheet.
• $100,000 or more: Contact the business office at [email protected] before submitting the request.
• Research purchases over $1,000 may qualify for tax exemption. Submit Form TPT 5000 with the required documentation.

P-Card purchases 

Follow these requirements for P-Card purchases:

• Purchase amount must not exceed $10,000.
• Submit a Purchase Request Form as outlined above before making the purchase.
• Restricted items cannot be purchased with a P-Card.
• Complete the CEMS Form before purchasing chemicals with a P-Card.
• Allow additional processing time for 3D printer purchases because additional approvals are required.

Purchases for computers and software 

All computers purchased through ASU with an ASU account must be processed through the technology team.

After receiving the quote:

1. Submit a ticket to the technology team.
2. Complete the Purchase Request Form.
3. Attach the supplier quote to the form.

Complete the Business Meal Form for all ASU events that include food.

Required documentation

Include the following with your request:

• Event brochure or email invitation.
• List of attendees.
• Charge receipt.
• Itemized receipt showing all food and beverages purchased. Alcohol is not reimbursable.

Required information

Include the following on the form:

• Event date.
• Supplier name and event location.
• Business and public purpose.
• ASU account information.
• Attendee list. Attach a separate document if the list exceeds the space provided on the form.
• Requester’s signature and date.
• Principal investigator signature and cost center manager signature, when required.

Complete the Reimbursement Request Form if you purchased items with personal funds and need reimbursement.

Directions and considerations

• Complete the Reimbursement Request Form.
• Upload the original itemized receipt with the completed form.
• Sign the form or forward it for principal investigator approval through Adobe Sign, if required. Submit the completed form.
• It will automatically route to [email protected].
• Review the list of non-reimbursable items before submitting your request.
• Reimbursements over $1,000 require dean approval.
• Include a justification explaining why the purchase was not processed through the business office.
• Submit reimbursement requests within 60 days of the receipt date, per FIN 420-01.
• Requests submitted after 60 days will be processed through payroll and are subject to taxes.
• Process online orders through the business office whenever possible.
• Ship all purchases to an ASU address, not to a residence or third-party location.
• Include an itemized receipt and a completed Business Meal Form for food reimbursem

External reimbursement 

Use the appropriate form based on the reimbursement type:

• Use the Independent Contractor Form for visiting guest speakers and individuals who are not affiliated with ASU.
• Use the Interviewee Expense Summary only for faculty candidates.

Helpful links

• Gift Card Purchase
• FedEx Shipping Request

Helpful links

• Travel Quick Reference Guide
• MyASUTrip
• Domestic Travel Guidance

Students

If this is your first time traveling with ASU as a student, request a travel profile before submitting your trip.

• Select Student Travel Profile.
• Select Continue to Student Travel Profile.
• Select Submit New Form.
• Select Norma Faust as the approver.
• Contact Norma Faust at [email protected] if you need assistance.
• Submit your travel request to Norma Faust for approval.

Staff and faculty

• Complete the Travel Card Application if you would like to apply for a Travel Card.
• Select Ginger Rose as the approver on the application.
• Submit all travel requests to Norma Faust for approval.

Technology support

• Submit an IT support ticket to request technical assistance.
• Use the ISAAC request portal to request ISAAC access.
• Send general inquiries to [email protected].