Business and Human Resource services

Directions and considerations

• Download the Business Meal Form.
• The business meal form needs to be completed any time there is an event at ASU that has food provided.
  • The following information is needed:
    • Brochure or email invite to the event.
    • List of attendees.
    • Detailed receipt reflecting all food ordered and payment.
    • Business form is to be completed with the following information:
      • Date of the event, supplier, location of the event, business/public purpose, account information, list of attendees if small enough to fit the form otherwise attached a separate list, sign and date as the requester.

Directions and considerations

• Download the Purchase Request Form.
• Fill out supplier’s name, contact information, email address, lab number for chemical and gas order, contact for the parcel pick up, links to a list of items to order, quote from a supplier with a list of items being ordered, account number to be charged, public purpose per ASU guidelines.
• Acquire signature approval from the PI on the account through e-sign or Adobe Sign.
• Email the completed form to [email protected] for processing.

Purchases through WorkDay

• If the supplier is not in Workday a request will need to be sent to have them register, so please provide the correct contact’s name and email.
• $10,000-$25,000 must be awarded to a small business unless it is impracticable.
• $25,000-$99,000 must be awarded to a small business unless it is impracticable and requires multiple written quotes and the Informal Quote-Summary-Sheet completed.
• $100,000.00 please contact the MSN business office at [email protected].

P-Card purchases

• Amount cannot be over $10,000 and submit the purchase request form as instructed above.
• Note: Items must not be on the restricted list.

Purchases for Computers and Software

• Please do not purchase a computer or laptop outside of ASU with the expectation of being reimbursed for your expense. All computers must be purchased through ASU and paid for directly through an ASU account. Once the quote has been received, please send the quote along with the purchase request form to [email protected] as it is not the technology team’s responsibility to submit the purchase request.
• All computer orders must go through the technology team by submitting a ticket here.
• Once approved and a quote has been obtained, submit the order [email protected].

Directions and considerations

• Download the Reimbursement Request Form.
• If your item(s) were purchased with personal funds, please turn in the original itemized receipt(s) along with the completed reimbursement request form to the Business Office.
• View full list of non-reimbursable items here.
• Reimbursements over $1000 require additional approvals by the Dean, please avoid submitting these purchase requests through the Business Office.
• Reimbursements must be submitted within 60 days of the receipt date, in accordance with financial services policy FIN 420-01. It is preferred that any online orders are completed by the Business Office, all items must ship to ASU and not a residence or third-party location.
• Reimbursements for food require an itemized receipt and a completed Business Meals form.
• Note: Alcohol expenses will not be reimbursed as they are prohibited on ASU accounts.

• Gift Card Purchase
• Independent Contractor Expense Reimbursement
• Interviewee Expense Summary

• Travel Quick Reference Guide
• MyASUTrip
• Domestic Travel Guidance
  • Students
    • If this is the first time you are traveling as a student with ASU, you will have to submit a request for a travel profile to be created for you.
    • Start the request here.
    • Select “Student Travel Profile” > “Continue to Student Travel Profile” > “Submit New Form”.
    • Select Norma Faust as the approver, if you run into problems, please contact Norma at [email protected].
    • Send trip request to Norma Faust for approval.
  • Staff and Faculty
    • If you want to apply for a travel Card, please complete the application here and select Ginger Rose as the approver.
    • All travel requests need to be submitted to Norma Faust for approval.